Double-booked slots
Two brands think they own the same issue; you find out in the calendar chaos.
Ops for sold sponsorships
Stop running newsletter sponsorships in a messy spreadsheet.
A lightweight ops kit for creators who already have sponsors—calendar, creatives, invoices, and post-send reports in one place.
One-time purchase. Duplicate into your own Airtable or Notion workspace. Checkout via Creem.
The spreadsheet tax on sold deals
Ops for people who already sell—not another tool promising to find you brands.
Missing creatives
Launch day and the logo, copy, or UTM still isn’t in the folder.
Invoice chase
“Did we bill them?” lives in three threads and a half-updated sheet.
Ugly post-send reports
Open/click numbers get pasted into a slide the sponsor barely trusts.
Built for pubs that already sell sponsorships—calendar, creatives, invoices, reports. Not a marketplace or lead-gen tool.
How it works
Three steps. Your send still happens in Beehiiv, Substack, Ghost, or wherever you publish—we don’t auto-insert newsletter body copy.
Import sponsors
Drop existing deals into the CRM (company, contact, rate, notes).
Block the calendar
Reserve inventory by issue/date so double-booking stops being a memory game.
Collect assets & mark live
Checklist per booking → invoice status → post-send report template when the issue ships.
What’s inside the Ops Kit
$29 one-time — duplicate into Airtable or Notion. You use your own workspace; we don’t host your data.
| Piece | What it does |
|---|---|
| Slot calendar | Inventory by issue/date; booked vs open at a glance |
| Sponsor CRM | Who bought, rates, contacts, history—not a lead scrapelist |
| Creative checklist | Logo, copy, URL/UTM, due date—per booking |
| Invoice tracker | Draft → sent → paid (status only; you still invoice where you invoice) |
| Post-send report | Simple template to send opens/clicks/notes back to the sponsor |
Who it’s for
Good fit
- English-language newsletter operators with roughly 5k–80k subscribers
- Pubs that already sell sponsorships (paid slot this month, or a public rate card / media kit)
- Solo creators, small ops (1–3), or part-time sponsorship coordinators drowning in sheets
- Especially vertical / B2B: Marketing, SaaS, Fintech, HR, Indie Hacker audiences
Not a fit
- Creators whose main need is finding sponsors or filling an empty calendar
- Brand advertisers looking for a marketplace or ad network
- Teams that want an ESP, deliverability tool, or native Beehiiv/Substack body auto-insert
- Anyone expecting guaranteed CPM, ROI, or “we’ll get you brands”
Pricing
One-time kit first. Seat when you’re ready to stop copying bases.
Ops Kit
$29 one-time
Airtable + Notion templates + setup guide. Slot calendar, sponsor CRM, creative checklist, invoice log, post-send report.
Ops Seat
from $19/mo later
Calendar + intake + status board without re-duplicating bases. Join the waitlist when you’re ready—kit validates first.
FAQ
Will this find sponsors for me?
No. If you need more brands in the pipeline, use outreach, networks, or a marketplace. This kit is for operating sponsorships you’ve already sold.
Is this an official Beehiiv / Substack partner?
No. It works alongside any publisher stack. We don’t claim platform partnership or auto-insert into newsletter bodies.
How is this different from Sponsy / AdSlots?
Those are fuller sponsorship platforms (often from ~$49/mo up, with more automation surface). The Ops Kit is a $29 Airtable/Notion template for calendar + creatives + invoice status + reports. Ops Seat aims at a light $19–29/mo band if you outgrow duplicating bases.
Do you guarantee revenue or CPM?
No. No fabricated ROI. Outcomes depend on your audience, rates, and how you run deals.
Airtable or Notion?
Both duplicates are included. Pick the one your team already lives in.
Refunds?
Digital goods—final policy on checkout. Suggested baseline: 7-day refund if the Airtable/Notion duplicate link fails and we can’t restore access; no refund for change-of-mind after you’ve copied the base into your workspace.